Event Planning

The Ultimate Guide to Successful Meetings, Corporate Events, Fundraising Galas, Conferences, Conventions, Incentives and Other Special Events
2. Auflage 2009
ISBN: 978-0-470-15574-5
Verlag: Wiley

Buch, Englisch, 448 Seiten, Format (B × H): 157 mm x 235 mm, Gewicht: 797 g

For event planners, there's no such thing as a dress rehearsal!

Any event you plan and stage is a reflection of your organization's image -- from the initial invitation to onsite operations. Whether you're planning a product launch, conference, sales meeting, an incentive event, or a gala fund-raiser, remember that the magic of a truly memorable event is in the details, but so is the devil. Whether your event is for 50 or 2,000 people, whether it has a budget of a few thousand dollars, or hundreds of thousands, it has to be perfect. Fully revised and updated, Event Planning, Second Edition, gives you a blueprint for planning and executing special events with flair and without any unexpected surprises and expenses. This unique book is loaded with practical advice on:

* Choosing the best venue
* Preparing and managing the budget, with sample costing forms included
* Scheduling, staffing, and collaborating with other related professionals
* Coordinating food and beverage, décor, entertainment, and themes.

It's still the comprehensive guide that it always has been, but much has changed in the industry in recent years, and this new edition of Event Planning includes:

* Changes in security planning since 9/11
* Innovations in technology and how they can improve - or ruin - an event
* How to stage an environmentally friendly event
* New and updated examples and case studies of where things went right - and wrong
* Event Risk Assessment - What You Need to Consider before Contracting
* How keep your budget on target and where to find hidden surcharges
* Ways on how to ease airport stress and make air travel a pleasurable part of the participant's event experience
* When and When Event Planners and their Suppliers will need Work Visas
* What you need to include in your client's event history in order to design your next event so that it maximizes your client's return on their event investment
* A companion website with downloadable versions of the checklists, additional forms and tools, author Q&A, and more at www.wiley.ca/go/event_planning.

What you don't know or know to ask can have a major effect on the success of your event and on your budget. Event Planning takes you behind the scenes and through every aspect of organizing and executing a successful event: the planning stages, timing and logistics, budget preparation, operations, and on-site management, providing practical tools for anyone who has to plan and execute a truly special event:

* Corporate in-house event planners
* Public relations and communications companies, and their clients
* Marketing and corporate communications professionals
* Fund-raisers and not-for-profit organizations
* Professionals in the hospitality and entertainment industries.
* Business professionals in charge of planning and handling their company's events

Praise for Event Planning

"Allen is a good teacher. Wise planners will add Event Planning to their personal reference library as a useful working guide."

- Meeting Professional Magazine

"A blueprint for executing events for 50 or 2,000, with budgets of a few thousand dollars to hundreds of thousands."

- Success Magazine

"Event Planning will save beginning event planners from plenty of heartbreak and headaches."

- Lisa Hurley, Editor, Special Events Magazine

"Event Planning gives readers a blueprint for planning and executing special events with flair. Consider the book as preventative maintenance."

- Sales Promotion Magazine

"A guide to well planned events. Event Planning is a must for any PR maven."

- Marketing Magazine

"This book will be a help to all event planners, from rank beginners to seasoned professionals. It provides excellent guidelines as well as helpful details."

- Katherine Kossuth, Director of Operations and Special Events, Canadian Film Center

For downloadable versions of the checklists, additional forms and tools, author Q&A, and more, please visit our companion website at www.wiley.ca/go/event_planning.

Autoren/Hrsg.

Allen, Judy

Fachgebiete

• Wirtschaftswissenschaften Betriebswirtschaft Bereichsspezifisches Management Eventmanagement

Inhaltsverzeichnis

Preface
Acknowledgements

Chapter 1:The First Steps: Initial Planning and Budgeting
How Much Can You Spend?
The Purpose of the Event
Initial Planning
Visualization
Budget Breakdown

Chapter 2: Organization and Timing
Critical Path
Function Sheets
Timing Is Everything
The Time of the Day and the Day of the Week
Date Selection

Chapter 3: Location, Location, Location
Site Selection
Location Requirements
Hotels and Convention Centres
Restaurant, Private Venues, Catering
Location: Q&A
Theatres
Tents
Contracts
Gala Openings in New Venues

Chapter 4: Transportation
Limousines
Motor Coaches
Parking Transportation: Q&A

Chapter 5: Guest Arrival
Weather Considerations
Arrival & Weather Considerations: Q&A
Fanfare
Fanfare: Q&A
Registration: Guest Pass Security and Ticket Pick-up
Registration: Q&A

Chapter 6: Venue Requirements
Staging, Audio-Visual, Lighting
Staging, Audio-Visual, Lighting: Q&A
Room Requirements: Q&A

Chapter 7: Who's It All For?
The Guest List
Invitations
Media
Media: Q&A
Children At Your Event

Chapter 8: Food and Beverage
Menu Planning
Staffing

Chapter 9: Other Considerations
Entertainment
Entertainment: Q&A
Photographer
Photographer: Q&A
Themes and Programs
Final Touches

Conclusion
It's A Wrap
Applause! Applause!
Your Next Event

Appendix A: Sample Cost Sheets

Appendix B: Sample Payment Schedules

Appendix C: Sample Function Sheets
Index

Über Autor(innen)

Judy Allen is one of the world's leading authorities on staging, event and lifestyle design and the bestselling author of ten books for the professional, business and consumer markets. Allen, a master of creative design, has flawlessly executed successful special events--corporate, social, and celebrity--for up to 2,000 guests at a time in more than 30 countries around the world. She has designed and produced memorable events such as Disney's worldwide theatrical opening-night gala for Beauty and the Beast, and the orchestration of Oscar-winning director Norman Jewison's 25th anniversary celebration for Fiddler on the Roof.

Highly skilled in staging events that are strategically designed to be one-of-kind experiences and a master of transforming the energy of an event environment by engaging the senses with trademark primary design principles, Allen has worked closely with CEOs, CFOs, presidents and their executive staff around the globe to create, implement and oversee their corporate and social business events.

The many diverse events that Allen has designed and executed extend from complex one-day events to elaborate arrangements of theme productions taking place over the course of a week. These events ranged from very exclusive VIP events to multimillion-dollar, multimedia fantasy extravaganzas including seven new-car product launches and involved high-tech stage and show productions.

Allen, and her 2jproductions (www.2jproductions.com) partner, Joe Shane, are now bringing their dynamic creative energy, innovative style and perceptive insight to home, life and lifestyle design and world class resorts around the world through Sensual Home Living(TM) (www.sensualhomeliving.com) and other initiatives.